This information is applicable to anyone participating in the Coffs Harbour Cup.
WHO CAN ENTER THE COFFS HARBOUR CUP?
All clubs, academies, schools and teams are welcome to participate in the Coffs Harbour Cup. Our goal is to give as many clubs and teams the opportunity to take part and compete in the tournament.
WHAT'S THE ADDRESS FOR THE TOURNAMENT IN COFFS HARBOUR?
The C.ex Coffs International Stadium and Coffs Coast Sport and Leisure Park is located in Stadium Drive, Coffs Harbour. It is around a 5-10 drive south of the centre of Coffs Harbour.
DOES THE TOURNAMENT HAVE THE NECESSARY INSURANCE FOR PLAYERS IF INJURED?
The tournament does not offer player accident insurance cover to any participant.
Players, parents and coaches choose to participant in the tournament at their own risk and will be liable for the costs that arise from suffering an injury whilst participating in the event. It is the responsibility of parents to ensure participants are adequately insured including ambulance coverage.
We do however have Public Liability and Professional indemnity Insurance.
WHAT IS REQUIRED BY TEAM MANAGER OR REP TO DO BEFORE THE EVENT?
- ✓ Register the team online and provide all details required
- ✓ Accept the terms & conditions
- ✓ Register the coaches, team managers and players in the team portal (More info on this provided closer to the event)
- ✓ Ensure you submit a team sheet sign by each parent upon arrival
- ✓ Collect 100-point ID check for all your players and bring copies to the tournament (refer to Proof of Age Policy)
- ✓ Review the COVID-19 policy on a regular basis on the website
- ✓ Download the official tournament app for IOS and Android "Coffs Harbour Cup" when it becomes available
- ✓ Like us on Facebook and follow us on Instagram to stay updated
WHAT IS THE PROOF OF AGE POLICY?
Each coach/team manager will be required to collect 100 points of ID for every one of their participating players and have copies of these documents at the tournament. If you are asked to provide proof of a player’s age you must do so with appropriate documentation that can be in the form of any of the following:
- Passport (100 points)
- Driving licence or Leaner’s Permit (100 points)
- Birth certificate (50 points) plus any of the following:
- > Student card with photo ID issued by the school (50 points)
- > A recent school photograph with the name clearly shown (50 points)
- > Current library card with a photo (50 points)
Team Managers are entitled to submit ID checks for individual players on opposition teams. Any requests must be done with Event Staff and not directly with the opposition team. Please try to notify event staff before kick-off where possible.
The procedure for ID Checks that must be followed is:
1. The Team Manager is to approach the nearest event staff member and notify them that you would like to formally request an ID Check on a particular player(s).
2. An official ID Check form will need to be completed. A $50 admin fee will be charged
3. Once the payment has been made, the Team Manager shows the receipt to the staff member. Event staff will conduct the ID check with the team in question.
4. If the player in question provides all necessary documentation, and is found to be of the correct age, the $50 will not be refunded and proceeds will be donated to charity.
5. Should the player in question not provide the necessary documentation, or is found to be overage, the $50 will be refunded and that player will either not be allowed to play if the game has not started, or your team will be provided with the points if it is deemed as a forfeit.
Digital or printed copies of the required documents will be accepted provided they are in colour, clear and legible. Please ensure a team official has this available at each match if requested by tournament staff.
Any teams that are found to be providing incorrect documentation or purposely playing older players to gain an unfair advantage will receive a 0-3 loss for any games the older players participated in. The ineligible players will also be disqualified from the tournament and offending teams may be disqualified from the tournament and other affiliated events. These actions may also jeopardise the participation of other teams from the same club at future affiliated events at the discretion of Tournament Management.
ARE TEAMS ALLOWED TO REGISTER OVERAGE PLAYERS?
For the 2021 Tournament, overage players will only be allowed in limited circumstances. Please see the table below outlining which age categories will permit overage players.
U7 Mixed and All Boys Divisions will not be allowed overage players.
All Girls Divisions can have overage players however will be reviewed on a case-by-case basis.
Any age dispensation requests need to be submitted at least 10 days before the tournament once all players in the team are registered. Each application will be treated on a case-by-case basis and approval received via Cup Manager. All requests must be completed online including the reasons for the request. Any supportive documentation must be submitted by email to registrations@footballskool.com.au
Overage players cannot play until they have been officially approved in the Cup Manager portal. Tournament Management reserves the right to apply any conditions it deems reasonable.
Where a female player is playing in a boys division, they can be up to one year older. An application will still need to be completed online however will be approved.
Team managers/coaches must ensure all players are the correct age for their age group and have the necessary documentation if they are required to provide it to prove a player’s age. Please refer to section 3.1 for more details.
Players are allowed to participate in more than one team, as long as they are not in the same age group and they meet the necessary age requirements. i.e. an U12 player can play in an U13 and U12 comp but not in two U12 teams regardless of Copa or Liga.
Where a suitable girls competition is not available, girls teams are eligible to play in a younger boys’ age group at the discretion of Tournament Management. Contact registrations@footballskool.com.au to be considered.
ARE YOU HAVING GRADINGS WITHIN EACH AGE GROUP?
Teams will initially enter into one grade per age group however if there is demand and a variety of skill levels that register for an age group we may looked to run extra divisons.
On the form you will be asked to enter your teams region and current playing level so we have an idea of your teams ability.
Depending on team numbers, we may look to split finals matches into a lower or high division.
CAN I HIRE A MARQUEE OR BRING MY OWN MARQUEE FOR MY TEAM?
Information regarding marquees will be available soon.
WHERE CAN I FIND ACCOMMODATION IN COFFS?
The Coffs Harbour City Council run Coffs Coast Tourism Webpage can provide assistance at www.coffscoast.com.au/accommodation/ or call them on 02 6648 4990.
WILL MY TEAM GET A REFUND IF WE NEED TO WITHDRAW FROM THE COMPETITION?
Before the event:
As a general rule, we don’t provide refunds for teams who withdraw from the competition unless a replacement team is confirmed. If there are extenuating circumstances, please contact us as soon as possible so we can try to work out a solution.
During or after the event:
Refunds will not be provided for matters concerning referee's decisions or any other similar matters. Refunds will not be provided to teams that are expelled from the competition due to a breach of the code of conduct.
WHAT HAPPENS IF THE TOURNAMENT IS POSTPONED OR CANCELLED. WILL OUR TEAM GET A REFUND?
Under these circumstances, the tournament organisers reserve the right to either retain the registration fee for the revised dates or to refund the registration fee after deducting an administration fee for costs already incurred for the organisation of the tournament which could not be recovered from third parties.
Should this occur teams will be contacted directly.
***The tournament organisers are in no way responsible for injury or economic loss which may arise in the case of acts of terror, war, warlike events, civil war, revolution, pandemic, disease outbreaks or civil disturbances or because of the actions of the authorities, strikes, lockouts, blockades or similar events.**
DO TEAMS NEED TO CHECK-IN AT THE INFORMATION DESK?
All teams need to send a team official representative to check-in at the Information Desk located in the Stadium forecourt, at least 60 minutes prior to your first game. This will ensure all your team’s paperwork (consent forms and team sheets) is in order and for you to collect your pack with the official lanyards and other important info.
CAN WE BRING ALCOHOL OR A BBQ TO THE VENUE?
The event will be fully catered. Full canteen services will be operational near all the fields serving delicious hot food and drinks (hot and cold), as well as yummy treats for those with a sweet tooth. Please support the local caterers.
THIS IS A NO ALCOHOL EVENT. Anyone found to be consuming alcohol will be asked to leave the venue.
BBQs will also not be allowed in the venue due to council regulations.
CAN WE BRING PETS TO THE EVENT?
Due to council regulations, pets cannot be brought onto the event sites. Only official service animals can enter the event sites.
ARE GIRLS' ONLY COMPETITIONS AVAILABLE FOR ALL AGE GROUPS?
In 2021 we are offering girls competitions for U9/10, U11/12, U13/14, U15/16 and an Open category for girls and women 16+ subject to demand.
Age groups will need to have a minimum of 4 teams to go ahead and age groups may be combined to facilitate a suitable competition.
Where a suitable age group cannot be run girls teams may be offered a place in a suitable boys competition.
ARE THE REFEREES FULLY ACCREDITED?
All referees will be fully accredited for all official games.
WHO DO I CONTACT FOR HELP?
You can contact us via email registrations@footballskool.com.au or our social media channels any time and we will respond to you within 24 hours.
For urgent enquiries you can contact us via phone 1300 436 682 during business hours Monday- Friday 9 am – 5 pm.
WHAT IS THE MAXIMUM NUMBER OF PLAYERS PER TEAM ALLOWED?
U7:9 players - 4 Players on the field plus up to 4 on the bench
U8-U9: 12 players - 7 players on the field plus up to 5 players on the bench.
U10-U11: 14 Players - 9 players on the field plus up to 5 players on the bench.
U12+: 12 Players - 7 players on the field plus up to 5 players on the bench.
Please note this is the maximum amount of players you will be able to register online.
Please note matches for U7s will be held on a 30m x 20m field, U8-U9 on a 40m x 30m field and all other age groups on a 60m x 40m field.
WHAT IS CUP AND PLATE?
Following the round games, some divisions will be divided into Cup and Plate finals competitions.
The Cup competition will cater for the teams that finish in the top positions in their respective pools.
The Plate competitions will cater for the teams that finish in the lower positions of their respective pools.
This is a model that works well with other tournaments, whilst the pool games may not be as evenly matched, the Cup and Shield play-offs provide meaningful games for teams of more even level.
Winners and Runners Up of Cup and Plate competitions will receive awards at the end of the competition which will be presented at the main stage at the Stadium forecourt immediately following the finish of the final match for that age group.
CANCELLATION OF THE TOURNAMENT DUE TO FORCE MAJEURE*
In the event that the tournament can’t be held or is postponed due to events beyond the control of the tournament organisers (force majeure*) or due to events that are not attributable to wrongful intent or gross negligence or the tournament organisers, the tournament organisers cannot be held liable by the delegations for any damages, costs or losses incurred, such as transportation costs, accommodation costs, costs for additional orders, financial losses etc. Under these circumstances, the tournament organisers reserve the right to either retain the entire registration fee for the revised dates or to reimburse the delegations after deducting costs already incurred for the organisation of the tournament and which could not be recovered from third parties.
**The tournament organisers are in no way responsible for injury or economic loss which may arise in the case of acts of terror, war, warlike events, civil war, revolution, pandemic, disease outbreaks or civil disturbances or because of the actions of the authorities, strikes, lockouts, blockades or similar events.**